Legacy Administrator

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This is an amazing opportunity to join our organisation to use your skills and abilities to serve the global persecuted Church.

Why Barnabas Aid?

Barnabas Aid is an international aid agency that gives practical support to Christians in contexts of persecution, poverty and hunger. The ministry was founded in 1993 with a focus on believers suffering discrimination for their faith. Since then Barnabas has funded projects in more than 100 countries, providing hope and help to millions of our brothers and sisters in Christ. Some of our key projects include Bibles and Scriptures, food aid, medical supplies, education and vocational training, disaster relief, help for victims of violence, and support for pastors and church leaders.

What will you be doing:

Barnabas Aid is looking for a detail-oriented and organised Legacy Administrator to join our International Support function within the Finance team. The Legacy Administrator will be responsible for managing all administrative aspects of legacy and will-related processes, ensuring the smooth and efficient handling of gifts received through bequests, wills, and estates. This role requires close attention to detail, accurate record-keeping, and a sensitive approach to working with legacy supporters and their families.

Working closely with the International Finance Director, the Legacy Administrator will be a key point of contact for all legacy-related matters, providing crucial support to the organisation’s legacy income and ensuring compliance with legal and regulatory requirements. This role plays a vital part in ensuring that gifts left to Barnabas Aid are administered correctly and that supporters’ wishes are honoured.

Main duties and responsibilities

  • Legacy Administration:

    • Manage all aspects of legacy administration, including processing gifts received through bequests, wills, and estates.

    • Ensure accurate and timely recording of legacy donations in the charity’s financial records.

  • Correspondence with Executors:

    • Liaise with executors, solicitors, and family members to administer legacy gifts in accordance with the deceased's wishes, ensuring all relevant documentation is completed and filed correctly.

  • Tracking Legacy Gifts:

    • Maintain accurate records of all legacy gifts, tracking their status and ensuring that payments are processed promptly.

  • Compliance & Legal Requirements:

    • Ensure that all legacy-related processes are in compliance with relevant legal, regulatory, and tax requirements, including ensuring that Barnabas Aid is properly listed in wills and that the administration of legacies follows legal procedures.

  • Reporting:

    • Provide regular updates and reports to the International Finance Director on the status of legacy gifts, including forecasts of legacy income.

    • Ensure all legacy income is accurately recorded in financial statements and reports.

    • Donor Stewardship:

    • Support the Philanthropy Manager (based in the International Outreach department) in maintaining a high level of donor care and stewardship by ensuring all legacy supporters and their families receive appropriate communication and recognition of their gifts.

  • Document Management:

    • Ensure all legacy-related documents, such as wills, correspondence, and legal documents, are securely stored and easily accessible for future reference.

  • Collaboration with Teams:

    • Work closely with the Philanthropy Manager, the International Finance Director, and the communications team to ensure smooth administration of legacy gifts and that the wishes of legacy donors are respected.

  • Internal Processes & Improvements:

    • Identify opportunities to streamline legacy administration processes and work with the Finance team to implement improvements where necessary.

  • Sensitive Handling:

    • Handle all legacy-related matters with the utmost sensitivity and discretion, recognising the emotional nature of legacy gifts and respecting the wishes of both the donor and their family

There is an occupational requirement for applicants to be practising Christians, who are engaged in their local church, in order to be able to carry out our roles.

Apply now

To apply, please fill in the online form below or send your CV and the application form to recruitment@barnabasaid.org

Apply online

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